Employee Follow-up Agent
Chases pending timesheets, documents, appraisal forms and training completions over email, WhatsApp or Slack, then escalates to HR only when someone genuinely does not respond.
Innovation-focused, outcome-driven AI development packages from ZTS India — covering AI strategy, custom AI applications, AI chatbots, generative AI integration and a full library of ready-to-deploy AI agents. Fixed scope. Transparent pricing. Production-ready delivery.
From a two-week AI discovery sprint to an enterprise-grade multi-agent platform, every package is engineered to prove value fast and scale without a rebuild. AI development packages start at $359.
Tell us the process. We will come back with scope, timeline and a fixed price within one business day.
Delivering AI solutions across
Whether you are validating your first AI use case, automating a department or rolling out AI across the organisation, there is a package scoped to your goal, budget and timeline. Every price below is a starting point for a fixed, written scope — never an open-ended hourly estimate.
Validate the idea before you invest. Ideal for teams who know AI matters but need a costed, technical answer on what to build first.
Our most-chosen package. A complete, production-ready AI application built, integrated, tested and deployed on your infrastructure.
For organisations running AI across departments — multiple agents, private models, governance and an SLA-backed delivery team.
Pick one agent from our library — a leave approval agent, a lead qualification agent, a WhatsApp support agent — and get it live in your tools.
Automate an entire function. Up to five connected agents for HR, sales, finance, support or project management, working as one team.
An organisation-wide agent workforce with central orchestration, private models, governance and a dedicated engineering pod.
An AI agent is not a chatbot. It reads, decides and acts inside the tools your team already uses — chasing the follow-up, approving the routine request, matching the invoice, updating the CRM. Every agent below is already built, tested and ready to be configured to your process, which is why deployment takes weeks instead of months.
HR teams lose most of their week to chasing people, checking balances and re-typing the same policy answers. These agents handle the chasing so your HR team can handle the humans.
Chases pending timesheets, documents, appraisal forms and training completions over email, WhatsApp or Slack, then escalates to HR only when someone genuinely does not respond.
Reads every leave request, checks the balance, team calendar and project deadlines, auto-approves routine leave within policy and routes genuine conflicts to the reporting manager.
Writes job descriptions, screens and ranks incoming CVs against the role, shortlists candidates, schedules interviews around panel availability and keeps the ATS updated.
Runs the day-0 to day-90 journey: document collection, IT asset requests, policy acknowledgements, buddy assignment, training nudges and structured check-ins.
Watches biometric and HRMS data for missing punches, late marks and absenteeism patterns, nudges employees directly and gives HR a clean weekly exception report.
Most pipelines leak at the same two points: slow first response and inconsistent follow-up. These agents close both gaps and keep your CRM honest without adding headcount.
Scores every inbound lead against your ideal customer profile, enriches it with firmographic data, asks qualifying questions in chat and routes hot leads to a rep within minutes.
Runs multi-touch follow-up sequences across email and WhatsApp, detects replies and buying intent, pauses automatically on a human response and books the meeting.
Turns discovery-call notes into a branded proposal, scope document and quotation in minutes, pulling pricing from your rate card and past won deals.
Logs calls, emails and meeting notes against the right record, updates deal stages from conversation context, merges duplicates and flags deals going cold.
Delivery slips quietly — a missed dependency here, an unreported blocker there. These agents surface problems while there is still time to fix them.
Tracks milestones, dependencies and blockers across every active project, flags slippage before the deadline and drafts the client status update for your PM to approve.
Breaks requirements into tasks, assigns them by skill and current workload, sets realistic due dates and creates the tickets directly in Jira, ClickUp or Asana.
Collects async stand-ups from every team member on their own schedule, summarises progress for the lead and pushes blockers to whoever can actually unblock them.
Reviews the backlog, historic velocity and team capacity including planned leave, then proposes a realistic sprint plan with a clear commitment and stretch list.
Finance work is rules-heavy, repetitive and unforgiving of errors — which makes it the single highest-ROI place to put an AI agent. Every action stays logged and auditable.
Tracks receivables by ageing bucket, sends a polite reminder ladder that escalates in tone over time, records promises to pay and alerts finance on genuinely stuck accounts.
Reads uploaded receipts, extracts amounts, dates and vendors, checks each claim against policy limits, and flags duplicates, out-of-policy items and suspicious patterns.
Captures vendor invoices from email, performs a three-way match against the purchase order and goods receipt, queues clean invoices for payment and holds mismatches for review.
Converts requisitions into purchase orders, validates them against budget and negotiated vendor rates, routes approvals in the right order and tracks delivery status.
Customers do not want a bot that deflects them. These agents resolve what they can from real data and hand the rest to a human with the full context already attached.
Answers customer questions grounded in your help documentation, order data and policies, works round the clock in multiple languages and hands off to a human with full context.
Classifies every incoming ticket by intent, product, urgency and language, applies the correct SLA and routes it to the right queue or specialist on the first attempt.
A full WhatsApp Business API assistant handling order tracking, FAQs, appointment booking, document collection and payment links, with seamless escalation to your team.
Your company already knows the answer — it is just buried in a drive, a wiki and three people's inboxes. These agents make institutional knowledge searchable and citable.
A retrieval-augmented assistant over your SOPs, wikis, drives and contracts that answers staff questions in seconds and cites the exact source document and clause.
Drafts and versions standard operating procedures from how your team actually works, then walks staff through the correct process step by step when they need it.
Answers HR, IT, finance and compliance policy questions with the exact clause quoted, so employees stop guessing and your team stops answering the same question weekly.
Leadership decisions get delayed waiting for someone to pull numbers. These agents deliver the picture every morning — with the anomalies already highlighted.
Pulls sales, finance, delivery and HR metrics into a single daily or weekly brief written in plain language, highlighting what changed, what is at risk and what needs a decision.
Generates MIS reports, board decks and department reviews on schedule, complete with written commentary, trend analysis and automatic anomaly detection.
Pre-configured agent bundles built around the workflows, compliance requirements and vocabulary of your sector — so you start from 70% done instead of a blank page.
Code review copilots, sprint and release automation, client status reporting, support ticket deflection and automated documentation for engineering-led businesses.
Appointment scheduling and reminders, patient follow-up, discharge summary drafting, insurance pre-authorisation support and multilingual front-desk assistance.
Admission enquiry handling, fee reminders, parent communication in local languages, attendance alerts, timetable coordination and teacher administrative support.
Production and shift reporting, quality inspection support, vendor and inventory agents, maintenance scheduling and automated compliance documentation.
Shipment tracking updates to customers, proof-of-delivery collection, dispatch coordination, freight quotation and exception alerts for delayed consignments.
Property enquiry qualification, site visit booking, document collection, loan and paperwork follow-up, and tenant or owner support across WhatsApp and web.
If a repetitive process runs on rules, documents and messages, it can run on an agent. We map the process, build the agent, keep a human in the loop where it matters and hand you the source code.
We sit with the team that does the work today, map every decision point, exception and handoff, and identify exactly where an agent adds value and where a human must stay in control.
Purpose-built agents for the workflows no off-the-shelf tool covers — built on your data, integrated with your systems and tuned to your tone and business rules.
Several agents working as a team, handing tasks between each other with a supervising agent that manages priority, resolves conflicts and reports outcomes to a human owner.
Do not see the agent you need? Tell us the process and we will build it as a custom AI agent.
Send us the one process your team complains about most. We will tell you which agent handles it, what it costs and how long it takes — before you commit to anything.
AI stops being a talking point the moment it removes a real cost from a real process. These are the outcomes our clients measure after go-live.
Agents absorb the repetitive 60% of a role so your existing team moves to work that actually needs judgement.
Leads, tickets and internal requests get a real answer immediately — including at 2am and on public holidays.
Policy checks, three-way matches and data entry happen the same way every single time, with a logged audit trail.
Doubling enquiries, invoices or applications no longer means doubling the team handling them.
Executive briefs and department reports arrive on schedule with anomalies already flagged for you.
Private deployment, role-based access and clear retention policies — designed in from day one, not bolted on.
Figures drawn from ZTS AI deployments across HR, sales, finance and customer service functions.
Nine engineering capabilities, drawn on in whatever combination your use case needs. You are not buying access to a tool — you are buying a team that builds, integrates and supports the whole thing.
Before a line of code, we work out where AI genuinely pays in your business. You get a prioritised use-case list scored on effort, impact and data readiness — plus an honest view of what is not worth automating yet.
Purpose-built AI applications engineered around your workflows rather than forced into a template. We design the architecture, build the interface, integrate your systems and ship something your team will actually adopt.
Conversational assistants and autonomous agents that understand intent, remember context, take real actions in your systems and escalate to a human with full history when the situation calls for it.
GPT, Claude, Gemini, Llama and Mistral integrated into your products for content generation, document drafting, summarisation, personalisation and intelligent search — with cost controls and guardrails included.
Forecasting, churn prediction, recommendation engines, anomaly detection and demand planning models built on your historic data, validated properly and monitored for drift after deployment.
End-to-end automation across the tools you already run — CRM, ERP, HRMS, helpdesk and spreadsheets — so multi-step processes complete themselves and only exceptions reach a person.
Clean, secure, well-documented APIs that add intelligence to your existing website, portal or mobile app without a rebuild, complete with rate limiting, caching and usage monitoring.
Retrieval-augmented generation over your own documents so answers are accurate, current and cite their source. Permissions are respected, so people only ever see what they are cleared to see.
Automated evaluation suites, hallucination checks, red-team testing and safe rollout. We deploy to your cloud, monitor quality and cost in production, and hand over documented, source-controlled code.
AI is not a build-once asset. Models change, your documents change and your processes change. AI Care plans are optional, start after your included support window ends, and can be cancelled with 30 days notice.
Most businesses arrive at AI with the same three questions. Will this actually work on our data? What will it cost before we commit? And who maintains it once the excitement wears off? Our packages are structured around those three questions rather than around a feature list, which is why the first one is deliberately small and cheap.
If you cannot name the specific process AI should improve, and roughly what that process costs you today, you are not ready to commission a build — you are ready for a discovery sprint. In one to two weeks we audit your data, interview the people doing the work, model the return, and build a working proof of concept on your real data. You end up with a costed roadmap and something you can show your board. If you then proceed within 60 days, the discovery fee is adjusted against your development package.
If you already know what you need — a support assistant grounded in your help centre, a document processing pipeline, an AI feature inside your product — go straight to the AI Development package. Three to six weeks, fixed scope, fixed price, deployed on your infrastructure, source code handed over. You get a working demo at the end of every sprint, so you are never waiting until the end to find out whether it works.
Some problems do not need a new application at all — they need something to do a job nobody enjoys doing. Chasing a document. Checking a leave balance against the team calendar. Matching an invoice to a purchase order. Reminding a customer that payment is due. These are agent problems, and because we have already built and tested them, a single agent goes live in two to three weeks rather than months.
Not every process should be automated. If your workflow changes weekly, if the data is genuinely unusable, or if a well-configured rule in your existing software solves it for a fraction of the cost, we will say so on the first call. We would rather scope a smaller project that works than a larger one that quietly gets switched off after six months. That single habit is why most of our AI clients are on their second or third project with us.
Everything we build belongs to you on delivery — full source code, repository access, documentation and IP transfer. There is no proprietary runtime you have to keep paying for and no per-seat licence that grows with your headcount. If you later want to bring the system in-house or move to a different partner, nothing about our commercial model stops you. Our AI Care plans exist because clients choose them, not because the architecture forces them.
AI is not restricted to technology companies. Any business with repetitive, document-heavy or communication-heavy processes has something worth automating — and we have shipped in these sectors.
A milestone-based path with a demo at every step. You always know what is being built, what it costs and when it lands.
A free consultation to understand the process, the pain and the numbers behind it. You leave with a clear view of what AI can and cannot fix here.
We map the workflow, choose the models, design the architecture and agree the scope, timeline and fixed price before any build starts.
Development in weekly sprints with a working demo at the end of each one, so you see progress rather than a status email.
Accuracy testing, guardrail checks, security review and a pilot with real users before anything touches your live environment.
Deployment, team training and handover, then ongoing monitoring, tuning and expansion into the next process.
We stay model-agnostic and pick the combination that gives you the best balance of accuracy, cost, speed and data privacy — then integrate it with the business systems you already run.
Twelve years of shipping software, applied to AI that reaches production rather than staying in a demo.
You know the cost and the timeline before we start. No open-ended AI experiments billed by the hour.
Discovery in two weeks, a working AI application in three to six. We prove value before asking for a bigger commitment.
Private deployments, role-based access, NDA as standard and clear data-retention policies from day one.
Every engagement is measured on hours saved, cost removed or revenue influenced — agreed with you before the build.
AI engineers, backend and frontend developers, DevOps and QA in one team, so nothing gets thrown over a wall.
Complete source code, documentation and IP transfer on delivery. No lock-in, no per-seat licence trap.
Teams serving clients across the US, UK, Middle East and APAC at a cost structure that makes the ROI obvious.
Optional AI Care plans keep your agents accurate, current and cost-efficient long after go-live.
If AI is the wrong answer for a process, we tell you and suggest what actually solves it. That is why clients come back.
ZTS scoped our HR automation properly instead of overselling it. The leave approval and follow-up agents went live in five weeks and our HR team stopped spending Fridays chasing people.
We started with the discovery package because we were not convinced AI would help. The proof of concept changed the conversation internally and we approved the full build in the same month.
The WhatsApp support agent handles the bulk of our order queries now. What impressed us was the handover — documentation, training and source code, exactly as promised.
Tell us about the workflow that eats your team's week. We will come back with a recommended package, a realistic timeline and a fixed price — usually within one business day.
Share a few details and our AI team will get back to you with a scoped recommendation.
It depends on the package. An AI Discovery sprint delivers a proof of concept and a costed roadmap in one to two weeks. A full AI Development package typically goes live in three to six weeks. Single agent deployments take two to three weeks, department packs four to six, and enterprise programmes run eight to twelve weeks with phased releases. We agree the timeline in writing before the build starts.
Yes, and that is the most common request we get. We add AI to existing Laravel, WordPress, WooCommerce, Shopify, React and custom PHP applications through clean, documented APIs. Your current platform stays exactly as it is — we connect to it rather than rebuild it. The same applies to CRMs, ERPs, HRMS and helpdesk tools you already run.
If you are still deciding whether AI is worth the investment, start with AI Discovery — it is the cheapest way to get a technical, costed answer. If you already know the use case, go straight to AI Development. If you want to automate one specific job like leave approvals or lead qualification, the Single Agent Launch is the fastest route. Departments automating a whole function should look at the Department Agent Pack. We will tell you honestly on the call which one fits.
Yes. Packages are designed to stack. The cost of an AI Discovery sprint is adjusted against your AI Development package if you proceed within 60 days. Single agents can be expanded into a department pack, and department packs into an enterprise suite, without rebuilding what already works.
Yes, completely. On final delivery you receive full source code, repository access, technical documentation and IP transfer. There is no per-seat licence, no proprietary runtime and no lock-in. If you ever want to take the system in-house or to another vendor, everything you need goes with you.
Every engagement runs under an NDA. We design for privacy from the start: role-based access control, encrypted data in transit and at rest, clear retention policies and no training of public models on your data. Where regulation or policy requires it, we deploy private or self-hosted models so your data never leaves your infrastructure.
That is normal, and it is exactly what the discovery phase is for. We audit what data exists, in what condition and where the gaps are, then either design around the gaps or include a data preparation phase in the scope. Many agents — support, policy, SOP and knowledge agents — work from documents rather than structured databases, so a lack of clean data is rarely a blocker.
We ground agents in your own data using retrieval-augmented generation, so answers come from your documents rather than the model's memory, and we require source citations for anything factual. On top of that we run automated evaluation suites, add validation rules and guardrails, and keep a human in the loop for approvals on anything financial, legal or contractual. Accuracy is measured before launch and monitored after.
Every package includes a post-launch support window — 30 days for single agents and 60 to 90 days for development packages. After that, our optional AI Care plans cover monitoring, prompt tuning, model updates, knowledge base refreshes and cost optimisation from INR 25,000 per month. Enterprise clients get SLA-backed 24/7 coverage.
Yes. Every solution ships with a usage dashboard showing volumes handled, resolution and escalation rates, response times, token consumption and cost per interaction. Department and enterprise packages add manager-level SLA tracking and executive ROI reporting so you can see exactly what the AI is saving.
We work across software and IT services, healthcare, education, manufacturing, logistics, real estate, retail and D2C, BFSI, legal, travel and media. Our industry bundles come pre-configured with the workflows and vocabulary of each sector, which is usually what shortens the timeline. If your industry is not listed, the custom agent route covers it.
Fixed scope and fixed pricing instead of open-ended hourly billing, delivery measured in weeks rather than quarters, full source code and IP ownership handed to you, and a library of 30-plus pre-built agents that removes months from the timeline. We also tell you when AI is not the right answer for a process — which is a large part of why our clients come back for the next one.
Talk to an AI engineer, not a salesperson. Fifteen minutes is usually enough to point you at the right one.