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Supplier invoices arrive in every format and get keyed in by hand, matched manually, and chased for approval over email — so AP is slow, error-prone and always behind, and duplicates slip through to overpayment. Our Accounts Payable Agent captures and extracts every invoice, matches it two- and three-way to your POs and receipts, routes approvals, and schedules payment — catching duplicates and errors before they cost you. It never pays on its own: a person authorises every payment.
Enterprises, SMEs and fast-growing teams trust ZTS India
AP rarely fails on strategy — it fails on volume: keying invoices, matching by hand, chasing approvals, and paying duplicates nobody caught. Click a panel to see the problem, how the agent fixes it, and what changes.
Supplier invoices arrive by email, PDF, paper and portal, in every layout imaginable — and someone types each one into the system by hand. It’s slow, error-prone, and the backlog only grows as the business does.
Every invoice should be checked against its purchase order and goods receipt before it’s paid — but doing that two- and three-way matching by hand across thousands of lines is tedious, so it’s rushed, skipped, or done wrong.
In a high volume of look-alike invoices, a duplicate submission, a subtly wrong amount, or a price that doesn’t match the PO slips through — and the business overpays, often only catching it much later, if at all.
Getting invoices approved means chasing the right people over email, and they’re busy, so invoices stall. Late approvals mean late payments, strained suppliers, missed early-payment discounts and a permanent bottleneck.
Without a live view of payables, finance can’t see what’s owed and when, plan cash around it, or capture early-payment discounts. Liabilities are a surprise at the last minute, and negotiating leverage is left on the table.
From invoice arrival to a payment ready for release — captured, matched, coded and approved at speed, with a human authorising every payment.
Captures supplier invoices from every channel — email, PDF, paper, portal and EDI — and extracts the data accurately into structured form, whatever the layout. The manual keying that clogs AP simply disappears.
Matches each invoice against its purchase order and goods receipt automatically, checking price, quantity and terms line by line, and flags any discrepancy for review — so only correct, verified invoices move toward payment.
Checks every invoice against your history, POs and receipts to catch duplicate submissions, incorrect amounts and price mismatches before payment — so you stop overpaying and catch problems while they can still be fixed.
Routes every invoice to the right approver based on your rules, thresholds and hierarchy, chases politely when it stalls, and keeps the queue moving — so approvals happen on time and invoices don’t sit forgotten in an inbox.
Schedules approved invoices for payment by their terms, batches them, and highlights early-payment discount opportunities — preparing everything for release. It never pays on its own: a human authorises every payment.
Codes each invoice to the correct general-ledger account, cost centre or project, learning from your history and rules — so invoices are booked accurately and consistently without someone deciding the coding by hand each time.
Handles routine vendor interactions — reconciling supplier statements, answering "where’s my payment" queries, and keeping vendor records straight — so your AP team isn’t buried in supplier back-and-forth.
Turns payables into a live picture — aging, upcoming payments, days payable outstanding, discount capture and liabilities — so finance can plan cash, pay strategically, and see the whole AP function clearly.
More than a decade delivering measurable results for enterprises, SMEs and technology companies worldwide.
Three teams that ran AP faster, stopped overpaying, and kept humans on the money.
Challenge: A retailer’s AP team keyed thousands of supplier invoices a month, fell behind, and occasionally paid duplicates.
Solution: The agent captured and matched invoices to POs and receipts, routed approvals, caught duplicates, and prepared payments for human authorisation.
Challenge: A manufacturer’s three-way matching was skipped under volume, so price and quantity errors flowed straight to payment.
Solution: The agent matched every invoice to PO and goods receipt line by line and flagged discrepancies for review before payment.
Challenge: A multi-site operator missed early-payment discounts and paid late because approvals dragged and payables weren’t visible.
Solution: The agent routed approvals on time, surfaced discount opportunities, and gave finance a live payables view to time payments.
Get a free 30-minute assessment. We'll look at your AP flow, show what the agent can capture, match and catch, and how a human stays on every payment — no pitch.
Everything it takes to run AP well — captured, matched, coded and approved at speed, with duplicates caught and a human on every payment.
Every invoice captured and extracted from any format automatically.
Invoices matched to PO and receipt, mismatches flagged.
Duplicates and wrong amounts caught before a payment is made.
Invoices routed to the right approver by your rules, chased politely.
Scheduled to terms and batched — a person releases every payment.
Invoices coded to the right account, cost centre and project.
Statements reconciled and payment queries handled automatically.
Aging, days payable and discount capture, live.
A structured path from mapping your AP flow to an agent that captures, matches and schedules at speed — within your controls, with humans authorising payment.
Map your AP flow, invoice channels, PO and receipt data, approval rules and where it breaks down.
Define capture, matching, coding, approval routing and where humans authorise payment.
Integrate your accounting/ERP, procurement and banking tools so it works on real documents.
Configure extraction, two- and three-way matching, coding and approval workflows to your rules.
Build in human-authorisation gates, segregation of duties, duplicate checks, audit logging and security.
Run alongside your current AP, compare speed, accuracy and catches, and tune the matching.
Extend across vendors and entities, with the autonomy and authorisation levels you set.
Track cycle time, exceptions, discounts and days payable, and refine the workflow over time.
AP is where money leaves the business, so automating it can never mean handing over the release. We build the agent so a person authorises every payment, controls are preserved, duplicates are caught, and everything is auditable.
This is the core safeguard, and it’s absolute. The agent captures, matches, codes, schedules and recommends — but a person authorises every payment. Automation runs AP at speed; a human always holds the release.
The agent works within your approval hierarchy, thresholds and segregation-of-duties rules, not around them. Automating AP should tighten your payment controls, never quietly bypass them.
It checks every invoice against history, POs and receipts and flags duplicates, wrong amounts and mismatches for review before anything is paid — protecting you from overpayment and invoice fraud, which is far cheaper than clawing money back.
Every capture, match, flag, approval and scheduled payment is logged with its source, reasoning and timestamp — so you always have a clear, defensible record of what happened and why, exactly as an audit needs.
The agent works from your real invoices, POs, receipts and ledger — it matches against actual documents and doesn’t invent data or plug gaps with guesses. What reaches your books is grounded in real records.
Supplier, banking and payment data is highly sensitive, so it’s handled with encryption, access control and retention limits, and used only to process and manage your payables.
Book a free, no-obligation consultation. We'll map your AP flow and controls, show what the agent can capture, match and catch, and give you a costed plan — including how a human stays on every payment and how we keep it audit-ready.
Depth across agents, invoice extraction, matching, GL coding, approval workflows and fraud prevention — the engineering that makes AP fast, accurate and safe.
Tool-using agents that capture, match, code and schedule — and hand payment authorisation to humans.
Accurately reading invoices in any format and layout into clean, structured, matchable data.
Line-level matching of invoices to POs and receipts that holds up at high volume.
Learning correct account, cost-centre and project coding from your history and rules.
Encoding approval hierarchies, thresholds and segregation of duties into the automation.
Deep integration with NetSuite, SAP, Dynamics, QuickBooks, Xero and procurement tools.
Catching duplicate invoices, wrong amounts and mismatches before payment is made.
Payables aging, days-payable, discount-capture and liabilities analytics.
Encryption, access control and full audit trails for sensitive vendor and payment data.
A modern agent stack that plugs into the accounting, ERP, AP-automation, procurement and banking tools you already run — so AP acts on real, secure documents.
From high-volume retail payables to complex manufacturing matching, the agent adapts to your invoices, POs, controls and approval rules.
Choose the model that fits your goals, your internal capacity and how far along you already are.
Best for: teams scoping it out. We map your AP flow and controls, design the matching and approval logic, and hand you a plan.
Get an AP assessment →Best for: teams who want it built and running. We design, build, integrate, safeguard and deploy the agent end to end.
Discuss end-to-end delivery →Best for: broader finance automation. Embedded engineers rolling out AP and the wider finance-agent suite.
Build my team →The Accounts Payable Agent works beautifully alone — and even better with the rest of the suite, especially the Purchase Order Agent it matches against.
The full suite — collect, verify, pay, purchase and control.
Controls spend and feeds AP the POs to match against.
Chases overdue invoices and gets you paid faster.
Checks every employee expense claim against policy.
Automate the workflows RPA cannot handle.
Connect AI to your ERP, procurement and banking tools.
The reason finance teams trust the agent with AP — and keep a human on the money.
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A partner that runs AP fast and accurately — catching overpayment, keeping controls intact, and keeping a human on every payment.
The agent runs AP end to end at speed, but a person authorises every payment. You get the efficiency without ever handing over control of money leaving the business.
Duplicates, wrong amounts and PO mismatches are caught before payment, not discovered months later — protecting cash and catching invoice fraud.
Automated capture, matching, coding and approval routing clear the backlog and process invoices in a fraction of the time and effort.
It works within your approval hierarchy and segregation of duties, with a complete audit trail — so automating AP strengthens control, not loosens it.
A live payables view and on-time approvals let you time payments, capture early-payment discounts, and manage days payable deliberately.
15+ years connecting enterprise systems. It works inside your ERP, procurement and banking stack, with vendor and payment data encrypted and controlled.
Tell us what your AP volumes and pain points look like today. We'll come back with an honest view of what the agent can take on, how a human stays on every payment, and a transparent estimate — free.
It’s an AI agent that runs the supplier-invoice side of finance end to end. It captures invoices in any format, extracts the data, matches each one against its purchase order and goods receipt, codes it to the right ledger account, routes it for approval, catches duplicates and errors, and schedules approved invoices for payment. It takes the manual keying and matching drudgery out of AP and processes invoices at machine speed — while a human authorises every payment.
No — this is the most important safeguard and it’s absolute. The agent captures, matches, codes, schedules and recommends, but a person authorises every payment. It prepares everything so release is one confident click, but it never moves money by itself. You set the authorisation rules, and it operates strictly within them.
It performs two- and three-way matching automatically: checking each invoice against its purchase order (two-way) and the goods receipt (three-way), line by line, for price, quantity and terms. Where everything agrees, the invoice moves toward payment; where there’s a discrepancy — a price that doesn’t match the PO, a quantity that wasn’t received — it flags it for a human to review before anything is paid.
It checks every invoice against your history, POs and receipts to catch duplicate submissions, incorrect amounts and price or quantity mismatches — before payment, not months later. Duplicate and erroneous payments are a common and expensive leak that’s almost impossible to spot by eye at volume; catching them pre-payment protects cash and is far cheaper than clawing money back afterward.
Yes. It routes each invoice to the right approver automatically based on your rules, thresholds and hierarchy, chases politely when something stalls, and keeps the queue moving — so invoices get approved on time instead of rotting in an inbox. That means fewer late payments, less supplier friction, and early-payment discounts you can actually capture. Approval authority stays with your people; the agent just makes the workflow flow.
It ingests invoices from every channel — email, PDF, paper scans, supplier portals and EDI — and uses document AI to extract the data accurately regardless of each vendor’s layout. That removes the manual keying that clogs AP, and it flags anything it can’t read cleanly rather than guessing.
No — it removes the manual processing, not the function. Keying invoices, matching to POs and chasing approvals is exactly the repetitive work that keeps AP teams underwater; the agent takes that on and surfaces only exceptions and payment authorisations that need a person. Your team moves from data entry to oversight, vendor relationships and cash management — and stays firmly in control of payments.
We integrate with accounting and ERP platforms like NetSuite, SAP, Microsoft Dynamics, QuickBooks, Xero and Sage, AP-automation and payment tools like Bill.com, Tipalti, Stampli and AvidXchange, procurement systems for PO data, and banking connections — plus document AI for reading invoices. In-house or custom systems integrate via their API.
It works within your approval hierarchy and segregation-of-duties rules rather than around them, and logs every capture, match, flag, approval and scheduled payment with its source and timestamp to form a complete audit trail. Automating AP this way should make your controls tighter and audits easier, not weaken oversight. Your finance team and auditors still own control design and sign-off.
An AP agent for a defined entity can typically pilot in a few weeks — we set up capture and matching, integrate your ERP and approval flows, add duplicate checks and authorisation gates, then scale. Cost depends on invoice volume, entities and integrations; we usually start fixed-scope so you see the value quickly, then expand. The initial assessment call is free.
